CONSTITUTION and BY-LAWS
PREAMBLE
For the purpose of advancing the United States Postal Service to a high standard of practical efficiency and economical operation, and in the interest of public welfare, the Postmasters of the State of Kansas hereby form themselves into an Association.
We pledge ourselves to aid and assist the United States Postal Service to: bring about the best results, work with a high purpose in view, and promote and maintain an efficient and high grade postal service.
CONSTITUTION
I. This Association shall be know as THE KANSAS CHAPTER NUMBER 13, NATIONAL
ASSOCIATION OF POSTMASTERS OF THE UNITED STATES OF AMERICA.
II. The objective of this Chapter is to aid in the improvement of the Postal Service of the
United States as recited in the Preamble of this Constitution, and the mutual interchange of ideas of members of the Association and Official of the United States Postal Service.
- All Postmasters of Kansas shall be eligible for membership in this Chapter and may become members thereof upon payment of the annual dues in advance, or by signing a PS Form 1187 withholding statement. The minimum annual dues shall be those set forth in Article XII of the Constitution and By-Laws of the National Association of Postmaster of the United States, as amended at the most recent National Convention. Each membership fee shall include a one year subscription to the POSTMASTER GAZETTE, 12 months dues in the National Association of Postmaster of the United States, and the Kansas Chapter. No Postmaster shall be entitled to the privilege of the floor at any annual meeting, until said Postmaster’s dues are paid in full.
- The officers of this Chapter shall be the President, the immediate Past-President (person who held the presidency during the precious term), one Executive Vice-President, one Vice-President, and a Secretary-Treasurer. Each officer shall hold office for one year commencing on January 1. All officers, except the Secretary-Treasurer, shall serve without compensation. The Secretary-Treasurer shall receive as compensation for services to the Chapter, an annual compensation as set by the Executive Board immediately after the State Convention adjourns each year. All state and district officers, and all members of the Executive Board, must be Postmasters in active service, with the exception of the Chairman of the Postmasters Retired. No officer shall be elected to or serve for more than two consecutive terms, except the office of Secretary-Treasurer which shall be limited to five consecutive one year terms.
- The election of officers shall take place on the 2nd day of each annual meeting of this
Chapter and it shall require a majority of the votes cast to elect. All elections must be by ballot. Only nominated candidates can be voted upon. Any member of this Chapter may nominate a candidate for any elective office from the floor of the convention. This provision does not preclude or prohibit recommendations made by a committee on nominations. Any and all vacancies shall be filled by a majority vote of the Executive Board except as provided herein.
- The duly elected officers, the duly elected district directors, the immediate Past-President, and the Chairman of the Postmasters Retired shall constitute the Executive Board. The Chapter President shall be Chairman. The Executive Board shall have sole control of the affairs of the Chapter and shall make rules within the framework of this Constitution for proper conduct of the Chapter. The President, however, shall have full power to at during the recess of the Executive Board. A quorum of the Executive Board shall consist of a majority of the members of the Board. This Chapter shall meet annually at such time as may be determined by the Executive Board. Special meetings shall be called by the President and Secretary-Chapter of this Chapter upon written request of twenty-five or more members.
- The Executive Board, upon due notice from the President or unless otherwise instructed by the Chapter at the annual meeting, may fix and determine the time and place of the annual meeting of the Chapter; or may authorize the President to do so.
- The President shall be the Executive Officer of the Chapter. The President is fully empowered to direct the affairs of the Chapter, contract debts and make contracts, issue letters and instructions, and prepare plans, all of which are subject to the approval of the majority of the Executive Board. The executive Board shall approve all expenditures in the excess of $100. The President shall approve all vouchers for expenditures when, in the judgment of the President, said expenditures are for the welfare of the Chapter and have been duly authorized by the President or a majority of the Executive Board. All other officers are subordinate to the President, except as provided herein. The President is empowered to appoint such committees from time to time as may be necessary in the interest of and for the welfare of this Chapter, and fix and determine such rules and regulations as are necessary to define their duties.
- In case of absence, death, resignation, or removal of the President, the Executive Vice-President shall move to fill the unexpired term of the President. The Vice-President shall move to fill the unexpired term of the Executive Vice-President. The Vice-Presidential vacancy shall be filled by the majority vote of the Executive Board to fill its unexpired term.
- The Secretary-Treasurer shall attend all meetings of this Chapter, the Executive Board, and such other committee meetings as may be directed by the President. The Secretary-Treasurer shall keep minutes of the meetings of the Chapter and committees in a neat and orderly manner and such other records as may be committed to the care of the office of Secretary-Treasurer.
He/she shall incur no indebtedness and shall not make or enter into agreements or contracts in the name of the Chapter, unless first authorized to do so by either the Chapter, the majority of the Executive Board, or the President. The Secretary-Treasurer shall perform such other duties as usually pertain to the office, and may be paid per Paragraph IV such expenses as are deemed proper, by the majority of the Executive Board. He/she shall be the custodian of all records, monies and funds of this Chapter. All annual dues shall be payable to the Secretary-Treasurer, and these shall be deposited with any other funds or monies belonging to the Chapter, in the name of this Chapter, in a depository designated by the majority of the Executive Board. The Secretary-Treasurer shall issue checks and withdraw same only upon authority of either the Chapter, the majority of the Executive Board, or the President. He/she shall well and faithfully keep the book of accounts showing the amounts received and expended, shall pay no monies out of the funds of the Chapter, except on authority of the President or the majority of the Executive Board. The Secretary-Treasurer shall make an annual report to the Chapter at the annual meeting.
- Each geographical district shall elect a District Director at the annual meeting. Each District Director shall be a member of the Executive Board administrating under the direction of the Chapter President all state Chapter activities in their district, in cooperation with the duly elected officers of their district. The District Director shall call at least one district meeting of the members in the district annually, and shall conduct an annual membership campaign in their district. Vacancies in the office of District Director shall be filled as follows: The Chapter President shall appoint a District Director from the district where the vacancy exists, with the advice and consent of the District Officers in the district involved, for the unexpired term. The primary duty of the District Director is to conduct the annual membership campaign for the district. The District Director shall perform such other duties as the President shall direct.
- Any member of the Kansas Chapter attending the National Convention of NAPUS, who is a Postmaster or acting Postmaster at the time of the convention, shall be a delegate to such National Convention.
- The President of the Kansas Chapter shall, on the first business day of the National Convention, call a caucus of the delegates to be held not later than the second business day of such convention; and shall cause a notice of the time and date of such caucus to be posted in the Kansas Room, not later than twenty-four hours prior to the time of such caucus.
- In the event that all matters before such caucus are not decided and disposed of, the time and place of the next caucus shall be decided before adjournments of the initial or succeeding caucus. A caucus shall be held daily throughout the convention, if necessary to the determination of proper business.
AMENDMENTS TO THE CONSTITUTION AND BY-LAWS
This Constitution may be amended in the following manner: Any proposed change or amendment shall be submitted, in writing and signed by not less than three members in good standing of the Kansas Chapter, to the President not less than sixty days prior to the annual State Convention of this Chapter. The President shall cause the same to be printed in full prior to said annual convention; and the President is instructed to cause changes or amendments to be printed in the JAYHAWK POSTMASTER, within four months thereafter, the Constitution and By-Laws in full as amended.
BY-LAWS
Twenty-five members of this Chapter shall constitute a quorum for the transaction of business.
ORDER OF BUSINESS
The following shall be the order of business at annual meetings of the Chapter:
Call to Order
Reading of the minutes of previous meetings
Report of Officers
Appointment of committees
Regular business
Unfinished business
Committee reports
Good of the Chapter
Election of Officers
Installation of Officers
Adjournment
RULES OF ORDER
Wherein these rules and by-laws fail to provide, then Robert’s Rules of Order shall be followed.
(Updated after the 2007 convention)
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